Finance & Operations Manager
Swedish Chamber of Commerce for the UK

Established in 1906, the Swedish Chamber of Commerce for the UK (SCC) is a private, not-for-profit business organisation, focusing on promoting trade and business relations between Sweden and the United Kingdom. The Chamber's mission is to provide a platform for businesses to establish, grow and develop through the exchange of experiences and connections, and to be a facilitator for business opportunities through its publications, events and other services. We are the ultimate platform for entrepreneurs and businesses within the Swedish-British business community. With more than 400 member companies, the Swedish Chamber is one of the most active foreign Chamber of Commerce in the United Kingdom and the largest Swedish Chamber outside of Sweden. We are a dynamic team guided by passion, creativity, integrity and professionalism. 

Description

This new full-time role within the SCC is an excellent career choice for an experienced finance, office and operations professional with an interest in international business, trade, entrepreneurship and Swedish-British relations. The role is based in London and might include travel within the United Kingdom and to Sweden. The role forms part of a small organisation of fifteen team members, and you will be part of working in a senior management team alongside the Chief Executive, Head of Business Services, Head of Communications, Events & Programmes Manager and Membership & Community Manager. 

Reporting to the Chief Executive, your primary responsibilities will be to manage the entire financial reporting process from budgeting to management accounts, including compliant reporting to relevant authorities and to the Finance Committee of the Board of Directors. You will also support the Chief Executive in all aspects of operation and office management, administration and HR support.

Responsibilities

  • To ensure the smooth, compliant and efficient running of the organisation by providing proactive and strong leadership in:
    • All financial matters, including budget development, planning and reporting, managing the accounts, payroll and financial reporting of activities and services
    • All operational matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management
  • To work as part of the senior management team to contribute financial and operational expertise in the development of the organisational strategies, policies, practices etc., and to provide financial monitoring and controls on all activities incl. analysis of data and budget administration
  • To interact with the Board of Directors and the Executive and Finance Committees, by providing financial reports and information to ensure sound financial and operational governance

Finance:

  • Responsible for the preparation, production and reporting of management accounts
  • Overseeing payroll for the organisation
  • Balance sheet reconciliation
  • Maintaining a fixed asset register
  • Internal and external financial reporting
  • Bank reconciliation
  • Calculating, preparing and producing VAT returns and any HMRC documentation and submissions
  • Cost and project accounting
  • Cash flow forecasting
  • Preparing budgets
  • Assist with audits and audit queries
  • Processing sales and related invoices
  • Reconcile supplier and customer statements and payments
  • Responsibility for the management and development of the Zoho Books online bookkeeping system, and ensuring it is accurate, compliant and up to date
  • Report to the Finance Committee of the Board of Directors, including minute keeping and secretarial duties relating to it
  • Identify opportunities to improve processes

Administrative and other duties:

  • Liaise with Company Secretary to ensure compliance with Companies House
  • Supporting the Chief Executive in all aspects of operation management, administration accounts management
  • HR administration, incl. onboarding programmes and interviewing administration
  • HR support with regards to team building activities
  • Procurement of office management related suppliers
  • Administrative support to the Chief Executive with regards to office space, HR related issues, and ad hoc projects when required
  • General office management, incl. managing supplies of various items, incl. kitchen and stationery
  • Managing the full process of incoming room and space rentals from external stakeholders
  • Supporting incoming delegation visits
  • Supporting the business services desk and clients with accounting related tasks

Requirements

  • 5+ years of relevant work experience 
  • Hold a form of accounting qualification and bookkeeping experience
  • Proficiency in the use of cloud bookkeeping packages and other best practice financial tools
  • Advanced knowledge of Microsoft Office
  • Track record of strong project management and organisational skills
  • Proactive, with track record of ability to multitask and operate to tight timelines
  • Work well in a small team environment
  • Excellent writing and presentation skills in English
  • Polite, persuasive and professional communication skills are essential
  • Collaborative and consultative approach; strong work ethic
  • Willingness to work occasional out of work hours to the extent needed in the context of specific finance related deadlines, and for some of the Chamber’s external activities and events (when required).

Benefits 

Benefits include a 10% pension contribution, discretionary and performance related bonus, private health insurance after completion of the probation period, mobile phone for work purposes and 20 days annual leave (not including Bank Holidays and Christmas closure).

Applications to applications@scc.org.uk by 6 December 2021, stating ‘Finance & Operations Manager’ in subject line.

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